4 Tips for Organizing Your Business Financials (and One Tool That Will Really Help)

Organizing your small business financials doesn’t have to be a daunting task. By following a few simple steps, you can create a system that works for you and your business.

Step 1: Take Time to Plan

Decide what information you need to track and how you’re going to track it. There’s no right or wrong way to do this—it all depends on what’s best for your business. Create a budget and track your expenses using a spreadsheet or app. This will help you stay on top of your spending and make sure you’re not overspending on unnecessary things.

Step 2: Separate Your Bank Accounts

Setting up separate bank accounts for your business and personal expenses. Keeping business and personal accounts separate will help you to see what income and expenses are truly for the business and provide valuable information to make decisions.

Step 3: Reconcile Your Accounts

Start reconciling your accounts on a regular basis. This will help you keep track of expenses and income and ensure your books are up to date.

Step 4: Create a Bill-Paying System

Put together a bill-paying system that works for you. This may involve setting up automatic payments or simply creating a list of bills to be paid each month. There are several software programs that can help with this—Bill.com, Veem and Melio are just a few.


By taking the time to organize your small business finances, you can save yourself time and money in the long run.

One Tool in a Sea of Many to Help You Get Organized

QuickBooks Online is a great tool for small business owners who want to get their finances in order. QBO can help you track expenses, reconcile your accounts, and create a bill-paying system that works for you. 


QuickBooks Online can also help you plan for your future by creating financial projections, developing budgets and tracking your progress over time. It is a powerful tool that enables you to take control of your finances and run your business more effectively. 


Not sure you want to try it alone? Reach out to us we can evaluate your business needs and recommend the right QuickBooks Online subscription. We can also provide training to get you started organizing your business.

Our Latest Insight

Progress Billing vs. The Completed Contract Method

By Alisa McCabe • August 3, 2026
In the contracting world, where projects can span months or even years, managing cash flow and financial reporting is a unique challenge. Unlike traditional businesses that recognize revenue at the point of sale, contractors must choose how and when to account for their income and expenses. Two of the most common frameworks used to navigate this are Progress Billing (often paired with the Percentage of Completion Method ) and the Completed Contract Method (CCM). Progress Billing allows contractors to invoice clients and recognize revenue incrementally as milestones are met throughout the project. Completed Contract Method defers all revenue and expense recognition until the entire project is officially finished.  Selecting the right method goes far beyond basic bookkeeping; it fundamentally shapes your tax obligations, cash flow health, and how creditworthy your business appears to lenders and investors. This article breaks down the core differences between these two methods, explores their pros and cons, and helps you determine which strategy is the best fit for your business.

The Accounting Tech Stack We Rely On (and Why)

By Alisa McCabe • July 27, 2026
​Choosing new software can overwhelm any accountant. The options feel endless, and each one costs real time and money to test. Building the right accounting tech stack takes years of trial and error. We know, because we have spent over a decade doing exactly that. Our firm has been fully remote since 2012.  That means we have tested, rejected, and adopted these tools inside real client work. Here is the stack we trust, so you can skip the guessing. You will notice we left AI off this list. We use it where it helps, but that is a topic for another day.

Project Profitability Tracking for Consulting Firms: The Project Profitability Scorecard

By Alisa McCabe • July 20, 2026
For consulting firms, project profitability represents the critical margin between engagement revenue and the actual cost of delivery. This gap is fundamental; firms can be entirely booked yet face cash flow constraints if profitability isn't managed at the project level.  Project-level tracking is more than a financial formality; it is a strategic tool that enables leadership to optimize pricing, staffing, and capacity. To assist in this process, this guide introduces a practical framework: the Project Profitability Scorecard.

CONTACT US

Contact Us